Establish a project management process

Peter Haenni

• 1 min read
Establish a project management process
SIPOC process map auto generated by the ProcessHorizon web app 

A best practice project management process provides a systematic and efficient way to plan, execute and monitor projects. This not only increases the likelihood of project success but also contributes to the overall efficiency and effectiveness of an organization.

1. Initiate Project

Project Risks:

  • Incomplete or unclear project requirements
  • Stakeholder conflicts or differing expectations
  • Lack of support from top management

Critical Success Factors:

  • Clearly defined project scope and objectives
  • Stakeholder alignment and engagement
  • Securing executive sponsorship and commitment

2. Plan Project

Project Risks:

  • Inaccurate estimation of time, cost and resources
  • Inadequate risk identification and management planning
  • Lack of flexibility in the project management plan

Critical Success Factors:

  • Comprehensive project planning, including scope, schedule and budget
  • Effective risk management and contingency planning
  • Stakeholder buy-in and understanding of the project plan

3. Execute Project

Project Risks:

  • Team members lacking necessary skills or training
  • Changes in project scope without proper change control
  • Poor communication and collaboration within the team

Critical Success Factors:

  • Competent and well-trained project team
  • Strict change control procedures
  • Clear communication channels and regular updates

4. Monitor & Control Project

Project Risks:

  • Inadequate monitoring of project progress and performance
  • Failure to address identified issues promptly
  • Lack of real-time data for decision-making

Critical Success Factors:

  • Robust monitoring and reporting mechanisms
  • Proactive issue identification and resolution
  • Availability of accurate and timely project data

5. Close Project

Project Risks:

  • Incomplete deliverables or unresolved issues
  • Insufficient documentation for project closure
  • Lack of formal acceptance from stakeholders

Critical Success Factors:

  • Thorough project closure procedures
  • Comprehensive documentation of project outcomes
  • Formal acceptance and sign-off from stakeholders

Using the following link you can access this sandbox process model in the ProcessHorizon web app and adapt it to your needs (easy customizing) and export or print the automagically created visual process map as a PDF document or share it with your peers: https://app.processhorizon.com/enterprises/G68ik68aRGFLhakiQdHFFPzJ/frontend